I thought I would provide a brief comparison of what Alcester City Finance Officer believes her duties are.  Please note the color coding.  RED is the color used for the South Dakota Municipal League definition of a Finance Officer.  BLUE is the color used for a brief definition of City Manager.  Purple is the color used to denote a blend of Finance Officer and City Manager.  Remember folks we have a finance officer, NOT a city manager or administrator!

DUTIES OF MUNICIPAL FINANCE OFFICER

SDML

• KEEP REGULAR BOOKS OF ACCOUNT
• SUPERVISE ACCOUNTING SYSTEM
• KEEP A RECORD OF CITY COUNCIL PROCEEDINGS
• DRAW AND COUNTERSIGN ALL WARRANTS
• KEEP THE CORPORATE SEAL
• COUNTERSIGN ALL CONTRACTS
• AUDIT AND ADJUST ALL CLAIMS AGAINST THE CITY BEFORE THEY ARE ALLOWED BY THE GOVERNING BOARD
• KEEP A BOOK IN WHICH ALL CONTRACTS SHALL BE ENTERED
• CERTIFY ANNUAL TAX LEVY TO COUNTY AUDITOR
• MAINTAIN SPECIAL ASSESSMENT RECORD
• FILE BONDS OF ALL EMPLOYEES AND OFFICIAL OF CITY EXCEPT AUDITOR’S BOND
• PREPARE, PUBLISH AND FILE ANNUAL REPORT
• MAINTAIN BOND RECORD
• PREPARE BUDGET BEFORE SEPT 1 OF EACH YEAR AND SUBMIT TO COUNCIL
• MAINTAIN A FILE OF ANNUAL INVENTORIES
• RECEIVE MONIES OF CITY AND MAINTAIN CASH RECEIPTS JOURNAL
• ISSUE PRENUMBERED RECEIPTS IN DULICATE GIVING THE ORIGINAL TO THE PAYER AND THE DUPLICATE TO THE AUDITOR
• INVEST SURPLUS CASH BALANCES OF CITY
• MAINTAIN A WARRANT REGISTER LISTING ALL WARRENTS ISSUED BY FUNDS
• COMPARE CASH BALANCES MONTHLY WITH AUDITOR
• REPORT TO THE CITY COUNCIL GIVING A FULL AND DETAILED ACCOUNT OF ALL RECEIPTS AND EXPENDITURES SINCE THE LAST REPORT
• MAINTAIN A REGISTER OF ALL WARRANTS NOT PAID FOR WANT OF FUNDS
• FILE AUDITOR’S BOND.

CITY MANAGER

• MANAGING THE CITY BUDGET
• OVERSEEING CITY PERSONNEL
• ADDRESSING QUESTIONS FROM THE MEDIA REGARDING CITY COUNCIL ACTIVITIES
• MEETING WITH VARIOUS HEADS OF DEPARTMENTS TO IDENTIFY AND RESOLVE ISSUES
• MAKING RECOMMENDATIONS TO THE MAYOR AND CITY COUNCIL ON A VARIETY OF ISSUES, INCLUDING BUDGETS, PERSONNEL NEEDS AND PROJECTS COST
• ENSURING COMPLETION OF REPORTS AND STUDIES COMMISSIONED BY ELECTED OFFICIALS
• OVERSEEING IMPORTANT SERVICES SUCH AS TRASH PICK-UP AND RECYCLING PROGRAMS
• ENSURING WATER SUPPLIES ARE SAFE
• WORKING ON IMPORTANT EXONOMIC DEVELOPMENT PROJECTS
• RESPONDING TO AND RESOLVING DIFFICULT OR DELICAT QUESTIONS OR CONCERNS OF CITIZENS

PAT JURRENS DEFINITION OF DUTIES

• RECOMMENDS NEW POTENTIAL EMPLOYEES TO THE COUNCIL, TRAINS AND EVALUATES PERFORMANCE AND DISCIPLINES PERSONNEL USING THE EMPLOYEE STANDARDS ADOPTED BY THE CITY COUNCIL
• SERVE AS LIASON BETWEEN THE MAYOR AND COUNCIL WITH REGARD TO WATER, SEWER, STREET AND OFFICE DEPARTMENTS, OFFERING RESOLUTIONS TO PROBLEMS AND EVALUATING THE PROGRESS OF GOALS.
• BRIEF COUNCIL MEMBERS ON PENDING AGENDA ITEMS AND OTHER CITY ISSUES PROVIDING ADMINISTRATIVE SUPPORT TO THE MAYOR AND COUNCIL AS NEEDED
• PROVIDE ANALYSIS NEEDED TO ASSIST THE COUNCIL TO MAKE INFORMED DECISIONS
• PERFORM FINANCIAL AND MANAGERIAL ANALYSIS FOR THE MAYOR AND COUNCIL RELATING TO CITY OPERATIONS, GRANTS AND PROGRAMS FOR CONSIDERATION
• PREPARE THE BUDGET BEFORE SEPT 1 AND SUBMIT TO THE COUNCIL, PREPARE, PUBLISH AND FILE THE ANNUAL REPORT BY MARCH 1
• COUNTERSIGN ALL CONTRACTS
• SUPPLY MONTHLY, QUARTERLY AND ANNUAL INFORMATION TO THE AUDITOR FOR REVIEW
• MAINTAIN ANNUAL INVENTORIES AND A LIST OF ALL FIXED ASSETS OWNED BY THE CITY
• ISSUE BUILDING PERMITS–MAKING PHYSICAL INSPECTIONS SEVERAL TIMES DURING CONSTRUCTION
• ISSUE ALL OTHER LICENSES AND PERMITS AS ALLOWED BY THE ORDINANCES
• ACT AS CUSTODIAN OF BOOKS OF RECORD, ORDINANCES, MEETING MINUTES AND OTHER OFFICIAL PROCEEDINGS AND ACTIONS OF THE COUNCIL, THE CORPORATE SEAL AND OTHER OFFICIAL DOCUMENTS.
• CREATE, MAINTAIN AND IMPLEMENT A POLICY & PROCEDUREAL MANUAL FOR CITY OPERATIONS
• FILL OUT MONTHLY AND QUARTERLY REPORTS FOR THE SEWER PLANT, RETIREMENT, SOCIAL SECURITY, MEDICARE, EMPLOYMENT TAXES AND WITHHOLDING AND SALES TAX REPORTS
• WORK WITH THE ASSISTANT FINANCE OFFICER ON THE WATER BILLING, DELINQUENT BILLS, ADDRESS UPDATES AND OTHE INNER OFFICE DUTIES
• LISTEN TO THE REQUESTS AND CONCERNS OF THE COMMUNITY AND RELATE TO THE COUNCIL FOR REVIEW.
• MAINTAIN THE CHECKBOOK BALANCE, PREPARE MATERIALS FOR CITY COUNCIL MEETINGS, CITY COUNCIL MINUTES AND SCHEDULING GYM EVENTS.
• ATTEND ALL COUNCIL MEETINGS AND OTHER MEETINGS AS REQUIRED
• CONFER WITH THE MAYOR AND CITY COUNCIL ON FISCAL MATTERS, POLICIES AND PROCEDURES
• ANY OTHER DUTIES ASSIGNED BY THE COUNCIL.