04/15/2019 A Voice From the Gallery

I thought I would provide a brief comparison of what Alcester City Finance Officer believes her duties are.  Please note the color coding.  RED is the color used for the South Dakota Municipal League definition of a Finance Officer.  BLUE is the color used for a brief definition of City Manager.  Purple is the color used to denote a blend of Finance Officer and City Manager.  Remember folks we have a finance officer, NOT a city manager or administrator!

DUTIES OF MUNICIPAL FINANCE OFFICER

SDML

  • KEEP REGULAR BOOKS OF ACCOUNT
  • SUPERVISE ACCOUNTING SYSTEM
  • KEEP A RECORD OF CITY COUNCIL PROCEEDINGS
  • DRAW AND COUNTERSIGN ALL WARRANTS
  • KEEP THE CORPORATE SEAL
  • COUNTERSIGN ALL CONTRACTS
  • AUDIT AND ADJUST ALL CLAIMS AGAINST THE CITY BEFORE THEY ARE ALLOWED BY THE GOVERNING BOARD
  • KEEP A BOOK IN WHICH ALL CONTRACTS SHALL BE ENTERED
  • CERTIFY ANNUAL TAX LEVY TO COUNTY AUDITOR
  • MAINTAIN SPECIAL ASSESSMENT RECORD
  • FILE BONDS OF ALL EMPLOYEES AND OFFICIAL OF CITY EXCEPT AUDITOR’S BOND
  • PREPARE, PUBLISH AND FILE ANNUAL REPORT
  • MAINTAIN BOND RECORD
  • PREPARE BUDGET BEFORE SEPT 1 OF EACH YEAR AND SUBMIT TO COUNCIL
  • MAINTAIN A FILE OF ANNUAL INVENTORIES
  • RECEIVE MONIES OF CITY AND MAINTAIN CASH RECEIPTS JOURNAL
  • ISSUE PRENUMBERED RECEIPTS IN DULICATE GIVING THE ORIGINAL TO THE PAYER AND THE DUPLICATE TO THE AUDITOR
  • INVEST SURPLUS CASH BALANCES OF CITY
  • MAINTAIN A WARRANT REGISTER LISTING ALL WARRENTS ISSUED BY FUNDS
  • COMPARE CASH BALANCES MONTHLY WITH AUDITOR
  • REPORT TO THE CITY COUNCIL GIVING A FULL AND DETAILED ACCOUNT OF ALL RECEIPTS AND EXPENDITURES SINCE THE LAST REPORT
  • MAINTAIN A REGISTER OF ALL WARRANTS NOT PAID FOR WANT OF FUNDS
  • FILE AUDITOR’S BOND.

 

CITY MANAGER

  • MANAGING THE CITY BUDGET
  • OVERSEEING CITY PERSONNEL
  • ADDRESSING QUESTIONS FROM THE MEDIA REGARDING CITY COUNCIL ACTIVITIES
  • MEETING WITH VARIOUS HEADS OF DEPARTMENTS TO IDENTIFY AND RESOLVE ISSUES
  • MAKING RECOMMENDATIONS TO THE MAYOR AND CITY COUNCIL ON A VARIETY OF ISSUES, INCLUDING BUDGETS, PERSONNEL NEEDS AND PROJECTS COST
  • ENSURING COMPLETION OF REPORTS AND STUDIES COMMISSIONED BY ELECTED OFFICIALS
  • OVERSEEING IMPORTANT SERVICES SUCH AS TRASH PICK-UP AND RECYCLING PROGRAMS
  • ENSURING WATER SUPPLIES ARE SAFE
  • WORKING ON IMPORTANT EXONOMIC DEVELOPMENT PROJECTS
  • RESPONDING TO AND RESOLVING DIFFICULT OR DELICAT QUESTIONS OR CONCERNS OF CITIZENS

PAT JURRENS DEFINITION OF DUTIES

  • RECOMMENDS NEW POTENTIAL EMPLOYEES TO THE COUNCIL, TRAINS AND EVALUATES PERFORMANCE AND DISCIPLINES PERSONNEL USING THE EMPLOYEE STANDARDS ADOPTED BY THE CITY COUNCIL
  • SERVE AS LIASON BETWEEN THE MAYOR AND COUNCIL WITH REGARD TO WATER, SEWER, STREET AND OFFICE DEPARTMENTS, OFFERING RESOLUTIONS TO PROBLEMS AND EVALUATING THE PROGRESS OF GOALS.
  • BRIEF COUNCIL MEMBERS ON PENDING AGENDA ITEMS AND OTHER CITY ISSUES PROVIDING ADMINISTRATIVE SUPPORT TO THE MAYOR AND COUNCIL AS NEEDED
  • PROVIDE ANALYSIS NEEDED TO ASSIST THE COUNCIL TO MAKE INFORMED DECISIONS
  • PERFORM FINANCIAL AND MANAGERIAL ANALYSIS FOR THE MAYOR AND COUNCIL RELATING TO CITY OPERATIONS, GRANTS AND PROGRAMS FOR CONSIDERATION
  • PREPARE THE BUDGET BEFORE SEPT 1 AND SUBMIT TO THE COUNCIL, PREPARE, PUBLISH AND FILE THE ANNUAL REPORT BY MARCH 1
  • COUNTERSIGN ALL CONTRACTS
  • SUPPLY MONTHLY, QUARTERLY AND ANNUAL INFORMATION TO THE AUDITOR FOR REVIEW
  • MAINTAIN ANNUAL INVENTORIES AND A LIST OF ALL FIXED ASSETS OWNED BY THE CITY
  • ISSUE BUILDING PERMITSMAKING PHYSICAL INSPECTIONS SEVERAL TIMES DURING CONSTRUCTION
  • ISSUE ALL OTHER LICENSES AND PERMITS AS ALLOWED BY THE ORDINANCES
  • ACT AS CUSTODIAN OF BOOKS OF RECORD, ORDINANCES, MEETING MINUTES AND OTHER OFFICIAL PROCEEDINGS AND ACTIONS OF THE COUNCIL, THE CORPORATE SEAL AND OTHER OFFICIAL DOCUMENTS.
  • CREATE, MAINTAIN AND IMPLEMENT A POLICY & PROCEDUREAL MANUAL FOR CITY OPERATIONS
  • FILL OUT MONTHLY AND QUARTERLY REPORTS FOR THE SEWER PLANT, RETIREMENT, SOCIAL SECURITY, MEDICARE, EMPLOYMENT TAXES AND WITHHOLDING AND SALES TAX REPORTS
  • WORK WITH THE ASSISTANT FINANCE OFFICER ON THE WATER BILLING, DELINQUENT BILLS, ADDRESS UPDATES AND OTHE INNER OFFICE DUTIES
  • LISTEN TO THE REQUESTS AND CONCERNS OF THE COMMUNITY AND RELATE TO THE COUNCIL FOR REVIEW.
  • MAINTAIN THE CHECKBOOK BALANCE, PREPARE MATERIALS FOR CITY COUNCIL MEETINGS, CITY COUNCIL MINUTES AND SCHEDULING GYM EVENTS.
  • ATTEND ALL COUNCIL MEETINGS AND OTHER MEETINGS AS REQUIRED
  • CONFER WITH THE MAYOR AND CITY COUNCIL ON FISCAL MATTERS, POLICIES AND PROCEDURES
  • ANY OTHER DUTIES ASSIGNED BY THE COUNCIL.